How to do a Content Check: A Step-by-Step Guide

content optimization

Creating high-quality content is an essential part of any successful marketing strategy. Whether it is a blog post, social media update, or website copy, your content represents your brand and communicates your message to your audience. However, creating great content is not just about putting words together; it also involves ensuring that your writing is error-free, optimized for success, and aligned with your brand voice and tone. 

In this guide, we will take you through a step-by-step process for performing a content check, so you can create high-quality content that engages your audience and drives results.


The first step in the content check process is proofreading. It involves reading through your content to identify and correct any errors in spelling, grammar, and punctuation. Here are some best practices for proofreading:

Take a break

One of the most important things you can do when checking your content is to take a break before you start. This break can help you clear your mind and approach your content with a fresh perspective. Even a short break can make a big difference, so try to step away from your content for at least a few minutes before you start your check.

Use a spell-checker

Using a spell-checker is a quick and easy way to catch spelling errors in your content. Most word processors have built-in spell-checkers, but you can use third-party tools like Grammarly or Hemingway to check your content for spelling and grammar errors. Spell-checkers aren’t perfect, so it’s always a good idea to review your content manually.

Read Out Loud

Reading your content out loud is an effective way to catch errors and ensure that your content flows well. When you read out loud, you’re more likely to notice awkward phrasing, grammatical errors, and other issues you might miss when reading silently. If possible, read your content out loud in a quiet space where you can focus on the words and phrasing.

Check for Consistency

Consistency is essential when it comes to creating high-quality content. Make sure that your content is consistent in terms of tone, style, and formatting. If you’re using certain words or phrases throughout your content, make sure they are used consistently. Additionally, check for consistency in your formatting, such as font styles, font sizes, and heading styles. 

Consistency is crucial if you are working with multiple authors or editors, as it can help ensure your content is cohesive and aligned with your brand voice.

Check for Consistency


After proofreading, the next step in the content check process is editing. It involves making improvements to the content’s structure, flow, and readability. Here are some best practices for editing:

Focus on clarity

One of the most crucial aspects of effective writing is clarity. Your readers should be able to understand the message you’re trying to convey without confusion or ambiguity. It is essential to write clearly and concisely. Here are some tips to help you do that:

  • Use short sentences: Shorter sentences are easier to read and understand than long, convoluted ones.
  • Avoid jargon: If you’re writing for a general audience, avoid technical terms your readers may not know.
  • Use simple words: Don’t try to impress your readers with big words. Instead, use simple, straightforward language that anyone can understand.

Cut Unnecessary Words

Another key to effective writing is brevity. Your readers’ attention spans are limited, so it’s crucial to get to the point quickly and avoid wasting their time. Here are some pointers to help you eliminate unnecessary words:

  • Use active voice: Active voice is more direct and concise than passive voice. For example, instead of “The ball was thrown by the boy,” write “The boy threw the ball.”
  • Eliminate redundant phrases: Phrases like “in order to,” “due to the fact that,” and “as a matter of fact” are unnecessary and can be cut to make your writing more concise.
  • Use contractions: Contractions like “it’s” and “doesn’t” can help you save space and make your writing more conversational.

Use Active Voice

Using an active voice can help you make your writing more engaging and concise. In active voice, the subject of the sentence acts, while in passive voice, the subject receives the action. Here’s an example:

  • Passive voice: The cake was eaten by the dog.
  • Active voice: The dog ate the cake.

It’s best to use active voice whenever possible, as it makes your writing more direct and engaging.

Vary Sentence Structure

Using a variety of sentence structures can help you keep your readers engaged and prevent your writing from becoming monotonous. Here are some ways to vary your sentence structure:

  • Use different types of sentences: Try using a mix of simple, compound, and complex sentences to keep your writing interesting.
  • Use transitional words and phrases: Words like “however,” “therefore,” and “in addition” can help you connect ideas and make your writing flow more smoothly.
  • Use rhetorical devices: Devices like alliteration, repetition, and parallelism can help you create rhythm and emphasis in your writing.

Add Subheadings

Subheadings can help you break up your content into smaller, more digestible chunks, making it easier for your readers to scan and find the information they need. In addition, subheadings can help you organize your thoughts and create a logical flow in your writing. Here are some tips for using subheadings:

  • Use descriptive, keyword-rich subheadings: This can help improve your content’s SEO and make it more discoverable.
  • Use parallel structure: Make sure your subheadings follow a consistent format, using the same type of phrasing or grammatical structure.
  • Use different levels of headings: Use H2s for main sections and H3s for sub-sections, for example, to create a clear hierarchy of information.
content check - Editing


Reviewing is the final step in the content check process. It involves reviewing your content to ensure that it aligns with your brand voice and tone and is optimized for success. Here are some best practices for reviewing:

Check for SEO

Search engine optimization (SEO) is crucial for ensuring that your content is discoverable and visible to your target audience. As part of your content check, you should review your content for SEO best practices, including:

  • Keyword usage: Ensure that your content includes relevant keywords that your target audience is searching for. However, avoid keyword stuffing, which can result in a penalty from search engines.
  • Meta descriptions: Write compelling meta descriptions that accurately summarize your content and encourage readers to click through to your website.
  • Header tags: Use header tags (H1, H2, H3, etc.) to structure your content and make it easier to read for both readers and search engines.
  • Internal and external links: Include relevant internal and external links to help readers navigate your content and improve your website’s authority.

By checking your content for these SEO best practices, you can improve your content’s visibility and drive more traffic to your website.

Ensure readability

Readability is another crucial factor in creating high-quality content that engages your audience. When reviewing your content for readability, consider the following best practices:

  • Sentence length: Avoid long, convoluted sentences that can be difficult to read and understand. Instead, aim for short, concise sentences that convey your message clearly and effectively.
  • Paragraph length: Use short paragraphs (2-4 sentences) to break up your content and make it easier to read.
  • Subheadings: Use subheadings to organize your content and make it easier to scan for essential information.
  • Font size and type: Use a legible font size and type that is easy to read on both desktop and mobile devices.

By ensuring that your content is easy to read and understand, you can improve your audience’s engagement with and retention of your message.

Check for tone

The tone is a crucial aspect of your brand’s identity and can impact how your audience perceives your message. When reviewing your content, consider the following best practices:

  • Brand voice: Ensure that your content aligns with your brand voice and tone, which should reflect your brand’s personality and values.
  • Target audience: Consider your target audience and tailor your tone to their preferences and expectations.
  • Consistency: Ensure that your tone is consistent throughout your content and across all your marketing channels.

By checking your content for tone, you can ensure that your message resonates with your target audience and helps build a strong brand identity.

Check for errors

It is essential to review your content for errors, including grammar, spelling, and punctuation. Some best practices for checking for errors include the following:

  • Use a grammar checker: Tools like Grammarly can help you identify and correct grammar and spelling errors.
  • Proofread: Review your content multiple times, including once out loud, to catch errors you may have missed.
  • Ask for feedback: Ask a colleague or friend to review your content and provide feedback on areas for improvement.

You can create a professional, polished message that instills trust in your audience by ensuring that your content is error-free.


Why Use Dreamtech for Your Content Check?

At Dreamtech, we understand the importance of high-quality content for your business. That’s why we offer a comprehensive content check service that covers all the steps we have outlined in this guide. 

Our team of expert writers, editors, and content marketers can help ensure that your content is error-free, optimized for success, and aligned with your brand voice and tone. We offer a range of SEO and copywriting services that can help you take your content to the next level.

Performing a content check is a crucial part of creating high-quality content that engages your audience and drives results. By following the steps we’ve outlined in this guide, you can ensure that your content is error-free, optimized for success, and aligned with your brand voice and tone. Whether you’re a writer, editor, content marketer, or small business owner, these best practices can help you improve the quality of your content and achieve your goals.

use a digital agency

If you’re looking for help with your content check or other content creation needs, Dreamtech Digital Agency is here to help. Our team of experts can help you optimize your content for SEO, improve readability, and ensure that your brand voice and tone are consistent across all your content. Contact us today to schedule a consultation and learn more about how we can help you achieve your content marketing goals.
Don’t forget to subscribe to our social media channels to stay up-to-date with the latest content marketing trends and tips. You can also book a call with one of our specialists to discuss how we can help you take your content to the next level. Contact us today to learn more!

Get the scoop on what's new

Subscribe to get the latest blogs, guides, industry reports, events, and all things subscription!*